Added README

README.md

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+# **Contributor Guidelines: Creating Pull Requests for Updating Documents**
+
+Welcome, collaborators! This guide outlines the steps for creating a pull request (PR) to update documents in the **chatbot-knowledge** repository. Please follow these instructions carefully to ensure a smooth contribution process.
+
+---
+
+## **Step 1: Fork the Repository**
+1. Navigate to the repository at [**chatbot-knowledge**](https://git.dghs.gov.bd/riaz.somc/chatbot-knowledge.git).
+2. Click the **Fork** button in the top-right corner to create your own copy of the repository.
+
+---
+
+## **Step 2: Clone the Repository**
+1. Copy the URL of your forked repository.
+2. Run the following command in your terminal to clone it to your local machine:
+   ```bash
+   git clone <your-fork-url>
+   ```
+3. Navigate to the project directory:
+   ```bash
+   cd chatbot-knowledge
+   ```
+
+---
+
+## **Step 3: Create a New Branch**
+1. Always create a new branch for your updates to keep the `main` branch clean:
+   ```bash
+   git checkout -b update-documents
+   ```
+   Replace `update-documents` with a branch name relevant to your changes.
+
+---
+
+## **Step 4: Make Your Changes**
+1. Open the repository in your preferred code editor.
+2. Update the document files with your changes.
+3. Save the files.
+
+---
+
+## **Step 5: Commit Your Changes**
+1. Stage your changes:
+   ```bash
+   git add .
+   ```
+2. Commit your changes with a clear and concise message:
+   ```bash
+   git commit -m "Update SHR documentation with new API integration details"
+   ```
+
+---
+
+## **Step 6: Push Your Changes**
+1. Push your changes to your forked repository:
+   ```bash
+   git push origin <branch-name>
+   ```
+   Replace `<branch-name>` with the name of your branch.
+
+---
+
+## **Step 7: Create a Pull Request**
+1. Go to your forked repository on [https://git.dghs.gov.bd/riaz.somc/chatbot-knowledge.git](https://git.dghs.gov.bd/riaz.somc/chatbot-knowledge.git).
+2. Click on the **Compare & pull request** button.
+3. Ensure the base repository is set to the **original repository** (`https://git.dghs.gov.bd/riaz.somc/chatbot-knowledge.git`) and the base branch is **main**.
+4. Add a descriptive title for your pull request, e.g., `Update: Added API details in SHR documentation`.
+5. Write a detailed description of the changes you made.
+6. Click **Create pull request**.
+
+---
+
+## **Step 8: Collaborate on the PR**
+1. Monitor your PR for any comments or feedback from the repository maintainers.
+2. Make any requested changes by editing the files locally and pushing the updates:
+   ```bash
+   git add .
+   git commit -m "Address feedback on PR"
+   git push origin <branch-name>
+   ```
+
+---
+
+## **Step 9: Merge the Pull Request**
+1. Once the maintainers approve your PR, they will merge it into the main branch.
+2. Alternatively, if you have merge permissions, click **Merge pull request** and confirm.
+
+---
+
+## **Additional Notes**
+- Ensure your changes adhere to the repository's contribution guidelines.
+- Always pull the latest changes from the main branch before starting a new update:
+  ```bash
+  git pull upstream main
+  ```
+- Use clear, professional language in your commit messages and PR descriptions.
+
+Thank you for contributing to the **chatbot-knowledge** repository! Your efforts make this project better for everyone. 🎉